Presenter General Guidelines & Templates

Presentation materials (PowerPoint and/or any other material utilized during session) are to be submitted by the deadline detailed below. Timely submission will ensure the presentation is available and converted to registrant handout in a timely manner. CHIA will utilize the PowerPoint as the event handout, converting it to PDF format to make available for registrants prior to the event. Hardcopies will not be provided.

  • Please ensure the presentation is finalized before submitting. Changes made after submission will be made available to the Presenter only; loaded on computer onsite (seminars, convention) or WebEx (for webinars). Registrant handouts will not be updated.

For questions, email Proposal@CaliforniaHIA.org.

CHIA PowerPoint Template

CHIA requires that the CHIA PowerPoint template be utilized; the wide-screen format is preferred.

Deadlines & Submission Process

Electronically submit presentation materials by visiting the Submit CHIA Presentation Materials form (perferred method for large files) or email Proposal@CaliforniaHIA.org.

Event Type Due Date
Convention & Exhibit April 30
Pre-convention Tutorial April 30
Seminar; face-to-face event 30 days prior
Webinar 14 days prior

Guidelines and Specifications

  • Handout Length: Generally, PowerPoint presentation and related handouts for educational programs should not exceed 45 slides per hour of program content; there are exceptions for some program topics.
  • Page Numbers: Do not include page numbers on materials or slides. CHIA will number the pages when covered to handouts.
  • PowerPoint to PDF: Do not convert PowerPoint slides to PDF format prior to sending to CHIA. CHIA will convert PowerPoint to PDF in the 2-per-page handout format unless another format is requested and/or required.
  • Bibliography: Include a bibliography with handouts if reference will be made to specific publications, resources, or Internet sites.
  • No Advertisements: Do not include advertisements for the speaker’s organization, business, products or services. Handouts and presented materials must be free of commercial bias.
  • Readability: Ensure that slides are readable for printing and for viewing when projected:
    • Make text and titles as large as possible for clear and distinct output and clear readability. Larger is better and less is best. Minimum suggested font size is 20pt for bullets and 16pt for graphics-related text.
    • The number of lines of text on each slide should be no more than eight for optimal legibility.
    • Do not crowd too much information onto one slide. If there is a great deal of information to convey, divide it up logically between multiple slides rather than trying to fit all points on one slide.
    • If custom fonts are used, be sure they are sent to CHIA with the final presentation.
    • When designing text layout, remember that bullets have greater impact. Fewer sentences and lots of white space between bullets and text paragraphs add to the ease of reading.
    • It is a good idea to have plenty of “white space” on your slide. An uncluttered slide looks cleaner and has greater impact.
    • Photographs on slides is encouraged. They should be large enough to be legible.
    • Avoid using screen shots, if possible.They are difficult to read on the printed handout and when projected.
    • Proofread slides before sending to CHIA.
    • A white background on slides will help ensure they are easy to read. Avoid using a dark background or background graphics that make the text difficult to read on either projection or handouts. A background format that results in difficulty reading the handouts or that does not conform to CHIA’s handouts specifications will be deleted by CHIA prior to printing and/or conversion to PDF.