Medical Record Confidentiality and the Release of Information seminar

Register online

Program Presentation

This seminar covers the Federal HIPAA and California laws that control confidentiality and the release of general and specialized patient health information. New Fedreral regulations are anticipated in February and will be included if released prior to the seminar. Discussion topics will include the various types of requests, including subpoenas, which are received in a health information department and provides guidance on how to respond to each. Also included will be general information on the identity theft Red Flag Rules.

Speakers

Shirlie M. Marymee, RHIA, CHP
Anita Buescher, RHIA, CHP

TUESDAY, MARCH 16, 2010 - Ontario
Marriott Ontario Airport
2200 E Holt Blvd Ontario CA 91761 (909) 975-5000 (There is a parking fee.)

TUESDAY, MARCH 23, 2010 - Sacramento
Courtyard Marriott
4422 Y St., Sacramento CA 95817 (916) 455-6800 (Parking is complimentary.)

REGISTER by THURSDAY, FEBRUARY 25, 2010 & SAVE!

CHIA Members $135.00
Non Members $175.00
CHIA Students $100.00

Registration Fees after FEBRUARY 25, 2010

CHIA Members $180.00
Non Members $220.00
CHIA Students $145.00

Pre-Registration Cut-off FOUR business days prior to the seminar date. (March 9 for March 16, 2010 seminar and March 16 for March 23, 2010 seminar)

Pre-Registration for March 16, 2010 in Ontario is closed

Walk-in registrations are welcome on a space-available basis only. $20.00 will be added to the applicable fee

Click Here for an alternative form of registration. This pdf file may be filled out, mailed in to CHIA Executive Office at 1915 N Fine Ave Ste 104, Fresno CA 93727-1510 or you can fax in to 559.251.5836.

Program

Key Topics

Confidentiality of Medical Information Act
• Specific information exempted from the Act
• Release with/without patient authorization
• Mandatory and discretionary disclosure
• Penalties for violating the Act

New California Privacy Breach Reporting Laws
• State
• Federal HITECH Act

Patient Access to Medical Records
• Exclusions from the law
• Types of access (inspection, copies, electronic)
• Allowable charges
• Time limit for compliance

Patient Rights under HIPAA
• Accounting of disclosures
• Request for amendment
• Request for restriction
• Request for alternative communications

Subpoenas
• Type of proceeding
• Subpoena issuance/service/form
• Responding to the subpoena
• Civil subpoena
• Elements of valid civil subpoena
• Certification of notice to patient
• Deposition subpoenas
• Administrative agency subpoena
• Criminal actions in state courts
• Government agencies 

Requests by Law Enforcement/Public Officials
• Types of requests
• Responding to requests
• Special requests

Drug and Alcohol Abuse Records
• Application of federal law
• Permissive disclosure
• Authorization requirements
• Release pursuant to subpoena

Psychiatric and Mental Health Records
• Application of California’s Lanterman-Petris-Short Act
• Mandatory and discretionary disclosure
• Requirements for patient authorization

HIV Test Results
• Release with patient authorization
• Authorization requirements
• Testing for occupational exposure
• Placement of test results in medical record
• Penalties for violation of law

Identity Theft Issues
• Red Flag RulesLearning Objectives

This seminar will provide the attendee with a better understanding of confidentiality and release of information, including subpoenas. The attendee will be able to learn about:

• The Federal HITECH Act Requirements
• The California Confidentiality of Medical Information Act
• Attorney requests for medical infomation
• Service of and response to subpoenas
• Discuss the Patient Access Law
• Drug and alcohol abuse records under both Federal and State laws
• Psychiatric and mental health records under both Federal and State laws
• The requirements for the protection of HIV test results
• The implications of the HIPAA privacy regulations on the above laws
• Impact of identity theft on HIM practices

Target Audience

Health Information Management Directors, Managers and Supervisors, Release of Information Specialists/staff, HIM Compliance Specialist, HIM Employees, Physician Office staff, Business Office staff, Nurses, Physicians, Risk Managers, Utilization Review, Clinical Managers, Skilled Nursing Facility personnel, and ALL health care providers.

Schedule

7:30 a.m. Registration/Complimentary Beverages & Pastries
9:00 a.m. Program
12:00 p.m. Networking Lunch (included)
1:00 p.m. Program
3:30 p.m. Adjournment

Speakers

Shirlie M. Marymee, RHIA, CHP

Ms. Marymee is the Health Information Directorr and Privacy Liaison for Mercy San Juan Medical Center, Carmichael, CA.  She has been a member of the adjunct faculty at Cosumnes River College and is a frequent speaker at medical/legal presentations.

Anita Buescher, RHIA, CHP

Ms. Buescher is the Corporate Privacy Officer for Sutter Health. She assists with development and impementation of their compliance program. Ms. Buescher is a contributing author of the CHIA “HIPAA privacy and Security Rules Guide and ONlined Education ROI modules.

Materials
Comprehensive handouts will be provided. CHIA publications Confidentiality and Security: Protecting and Releasing Health Information in California and A HIPAA Compendium: Patient Privacy in California will be available for purchase.
Payment Policy
Full payment is required with your completed registration form. A copy of an approved check request is acceptable to submit with the registration form.
Confirmation
Your registration confirmation will be sent to the e-mail address or the fax number that you provide.
Cancellation and Substitutions
Cancellations received up to five working days before the seminar are refundable, minus a $30 registration service charge. Cancellations received within five working days of seminar may request to have a portion of the paid registration fee applied toward a future CHIA seminar (must be used in 12 months). This request must be made in writing and the registration service charge will still apply. If you don’t cancel and don’t attend, you are responsible for full payment. Substitutions may be made; the appropriate member or nonmember fee will apply to the substitute. Please contact CHIA Executive Office to make any cancellations or substitutions.
Continuing Education Units
This program has been approved for five continuing education units for use in fulfilling the continuing education requirements of the AHIMA's Commission on Certification of Health Informatics and Information Management (CCHIIM). HIM Domain: Privacy and Security  & External Forces. Provider approved by the California Board of Registered Nursing. Provider number 05474 for five Contact Hours. Certificates of attendance are provided for this seminar.
Special Needs
If you have any special needs, indicate what accommodations you require on your Registration Form.
Conference Attire
Due to variations in room temperature we suggest you wear layered clothing to ensure your comfort.
Sponsor
Sponsored by the California Health Information Association. CHIA is an affiliate of the American Health Information Management Association and has provided educational programs for its members and other allied health care professionals for nearly 60 years.