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Online Education for Release of Information in California
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The purpose of this educational module is to provide accurate and authoritative information on proper and adequate disclosure of health information. The California Health Information Association (CHIA) is not engaged in rendering legal services, and providing legal advice is beyond the scope and intent of the educational modules.
RELEASE OF PROTECTED INFORMATION IN CALIFORNIA TO PATIENTS, ET AL
These days, patients are encouraged to keep their personal health records (see http://www.myPHR.com). For this reason, it has become crucial for the staff of the health information management (HIM) department to act as an advocate for each patient who enters the HIM department. As the patient advocate, it is important for you to know that all patients possess the right to have their medical records released, even if the patient is deceased!
This module will help you understand when and to whom patient records can be released with and without authorization.
It is highly recommended that for students to be successful they take the Release of Information: Introduction module prior to other modules.
STUDENT LEARNING OUTCOMES AND OBJECTIVES
Upon completion of the CHIA Release of Information: General Releases module, students will be able to understand the 'Release with and without authorization' for:
• Patients, Patient’s Family, Minors, Deceased Patients, Patient's Legal Representative
• Treatment, Payment and Operations
MODULE OUTLINE
Definition of 'Patient' and 'Patient Records'
Release of Patient Information with Authorization
To Copy Record or Complete a Narrative Summary?
Required Contents of a Narrative Summary
Patient's Right to Access
Authorization Contents and Completion
Procedures for Releasing Information
Turnaround Time for Response to a Patient Request
Allowable Charges for Providng Release of Information
Treatment, Payment and Operations (TPO) (Release of Patient Information without Authorization)
Treatment
When May Providers Disclose Information for Treatment?
Examples of Release for Treatment Purposes
Payment
Examples of Release for Payment Purposes
Operations
Examples of Release for Operation Purposes
INSTRUCTOR
Donna Paine has served the HIM community in various capacities since April, 1979. Spending her entire career specifically in the area of Release of Information, Ms. Paine has held different posts within three nationally based corporations. In all three companies, she served as a vice president.
Since 1999 Ms. Paine has been the owner and President of Trackstar Release of Information Services. Working within Southern California, she considers herself fortunate to work with colleagues she has known for many, many years. Educated in California she holds a Bachelor of Science degree in Business Administration.
Ms. Paine has written an article which was published in the Journal of AHIMA, August 1992, entitled “Pen Computing Contributes to Improved Patient Care.”
Currently Ms. Paine serves as a resource for the Online Education Committee for the California Health Information Association.
Ms. Paine is an Active member of the American Health Information Management Association (AHIMA), the California Health Information Association (CHIA) and supports the activities of both GOCHIA and SCHIA. Ms. Paine is honored to be the 2006 recipient of CHIA’s Friendship Award.
EQUIPMENT/MATERIALS NEEDED
None required to take this module.
BENEFITS
Receive valuable review information and continuing education units at a very affordable price with no travel time or expenses.
Complete the module in the comfort of your own home or office at your convenience, leaving and re-entering module course as you desire.
Obtain printed module material by printing documents from your printer.
Immediate access to the module by registering online and paying by credit card.
ACCESSING THE MODULE
As soon as the Online Registration form has been submitted to the CHIA Executive Office, you will be able to access the module immediately. A computer-generated 'User Welcome e-mail' is sent from the Webmaster to your e-mail address. This e-mail advises that you have 24-hours in which to respond. It is important that you immediately respond to that initial 'welcome' e-mail; follow the link in the e-mail, to establish your password within that 24-hour period of time. You will be asked to provide a question and answer, in case you need to reset the password; please note that information some place. The password is case-sensitive. 90 days have been allotted to complete the module allowing you sufficient time, at your convenience, to complete the module, take the exam and get your certificate.
During the 90 days allotted, you may exit, re-enter as wish. Remember to "Log Out'' each time leave the module (on the menu bar, left side of screen). To ''Log In'' again, visit the ''Log In" button on the blue tool bar under the picture graphic on the CHIA Home Page, http://www.CaliforniaHIA.org. You will be taken to the 'sign-in screen' where you will enter your User Name (your e-mail address) and your password (that you established). If you forgot your password or wish to change, you can click on ''Forget or want to change your ID/password?," enter your e-mail address, and click on 'continue;' an e-mail will be sent to you giving you a 'new' link to make the change.
EXAM
Each exam is scored automatically online. The exam will be either multiple choice or true/false. Passing score is 70. To access the exam, at the end of the module, you'll see ''Click Here to take the exam." To take the exam, please do that. Additionally, sample self-assessment questions, entitled ''Check Your Knowledge'' have been provided throughout the module.
This module is designed so that you may leave and re-enter the module material as you desire. You have 90 days. However, once you take the final exam, you will no longer have access to this module.
EVALUATION
The student will be given an opportunity to comment on this module, if expectations for this module were met, and to comment on other educational modules they would like to see developed.
CEUs
The student, after successfully completing this module and passing the exam will be able to print out a Certification of Completion (CEU form). Two CEUs (HIM Domain: Privacy and Security) are offered for this module. Print and retain the online Certificate of Completion as evidence of module completion.
REGISTER ONLINE
To register online for this ROI General Releases module Click Here or the "SIGN UP HERE!!" at the top of this screen page. Complete the Online Registration form. Once the registration information has been received and processed by the CHIA Executive Office you will be notified immediately via a 'User Welcome e-mail' from the Webmaster. We have a self-service system that will allow you immediate access at any time of day or night. You have 24-hours to do the initial access.
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