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Nomination Deadline: February 28, 2008
CHIA has a long and cherished tradition of honoring the excellence, dedication, and service of those professionals whose steadfast efforts have improved the health information management (HIM) field. The CHIA Recognition Awards are California-based in scope, recognizing those who make a difference in the HIM profession. CHIA developed the Recognition Awards as part of its commitment to encourage, nurture, and celebrate exceptional volunteer and professional leadership. The CHIA Recognition Awards honor exemplary service, reward contributions that build our knowledge base, recognize excellence in preparing future HIM professionals, and encourage new talent and leadership. (Recognition Awards Nomination Form for Nominees is attached to this screen page. Click on Awards Nomination Form, download/print out and submit to Awards@CaliforniaHIA.org).
NOMINATION GUIDELINES
Requirements for award submission are as follows:
1) All supporting documentation must have relevance to specific criteria requirements. The volume of material submitted is not important. Documentation should support what the nominee accomplished and specifically why the nominee is deserving of an award.
2) The Nominator is responsible for ensuring that all required documentation is collected for the nominee. If any required material is missing, Executive Office staff shall immediately notify the nominator so they have the opportunity to provide the additional material. Missing material does not automatically remove a nominee from consideration, although incomplete submissions may adversely impact the committee’s ability to adequately and fully evaluate a nominee.
3) Nominees for all awards must be CHIA members (active, student, senior, honorary) or corporate partners of CHIA, with the exception of the Friendship award which may be presented to an organization or individual which does not meet this criteria.
4) Individuals who have previously won a particular award are not eligible to win that award again, even if it has been reformatted. They may, however, be nominated for a different award.
5) A nominee may not receive an award in a category for which he/she was not nominated.
6) Nominees not selected are not automatically considered in the following year for an award category unless the nomination is updated and re-submitted the following year.
7) All nomination materials become the property of CHIA. Materials cannot be returned.
8) Members of the CHIA Awards Committee and the CHIA President are ineligible for awards during their term of office. CHIA Board of Directors members, except the CHIA President, are eligible for awards during their term of service. CHIA staff members are eligible for awards during their term of employment.
9) Submit nominations on the CHIA Recognition Awards Nomination Form for Nominees and complete the form in its entirety.
10) The nominee’s resume or curriculum vitae is required.
11) Submit other written material, such as articles, project descriptions and the like, only if it supports the specific accomplishment(s) made, e.g., copy page of article or publication.
12) Provide two to four letters of support from others who can elaborate on:
o The nominee’s specific accomplishment(s)
o How the nominee has met the guidelines for the award for which they are being nominated, and
o Why the nominee is worthy of an award.
o Letters of support must be ’signed’ by the author and sent by fax, mail or via e-mail to authenticate and personalize the correspondence, preferably on letterhead.
GENERAL INFORMATION
Nominations with all required supporting documents must be in the CHIA Executive Office by the published deadline to be considered for that year.
CHIA staff shall verify if any nominees have previously received a CHIA Recognition Award; staff will indicate which award(s) the nominee has previously received, to ensure a previous award recipient isn’t awarded a different award for the same reasons cited previously.
Nominations not selected the previous year may be considered in the current year only if the nominee has been re-nominated for the current year. Letters of recommendation submitted in prior years can be accepted for the current year only if they have been updated (including new dates) and re-submitted for the current year by the authors of the letters.
All award recipients selected by the CHIA Recognition Awards Committee shall be notified of their selection prior to public announcement by the CHIA President or designee.
Awards will be presented annually at the CHIA State Convention & Exhibit. All award recipients are encouraged to be present to receive their award, but it is not mandatory. Recipients of awards may designate an individual to accept the award on their behalf.
Expenses for traveling to and attending the CHIA State Convention & Exhibit, including registration if desired, are the responsibility of individual award recipients.
Deadlines
The nomination form appears yearly in the December-January issue of the peer-reviewed CHIA Journal. The Recognition Awards Nomination Form for Nominees is also attached to this screen page. Click on Awards Nomination Form above, download/print out, complete form and submit to Awards@CaliforniaHIA.org) or mail to the CHIA Executive Office, 1915 N. Fine Ave., Ste. 104, Fresno CA 93727-1510 or fax to (559) 251-5836. DEADLINE for submission in 2008 is February 28th.
Description of the Recognition Awards
Distinguished Member Award
The Distinguished Member Award is the CHIA highest award. The purpose of this award is to honor an Active member of CHIA who has shown exemplary leadership within our organization and has made outstanding contributions to the profession and the professional association.
To be eligible to receive the Distinguished Member Award, candidates must have made continuing outstanding contributions to the profession in more than one of the following:
1) Exemplary Services to the Association
o Exemplary volunteer service at the CHIA or CLA level as an officer, director, committee, task force chair or member, or representative of the HIM field at government hearings for CHIA.
o CHIA participation as President, Director, Committee Chair/member or Special Appointee.
o HIM Professionals who exemplify unusual vision and leadership in understanding HIM philosophy and conduct.
2) Outstanding achievement in professional practice
o Development or refinement of professional theory and/or techniques in specialty area.
o Dissemination of knowledge of practice through consultation to others in the field. Recognized resource person in a specialty area.
o Significant original research or authorship, editing, or service on editorial board for journals, books, monographs, and other publications that advance the HIM profession.
3) Leadership in education
o Regular presenter at HIM at local or state workshops, meetings, seminars or conferences.
o Instructor in academic programs as adjunct faculty, guest lecturer and/or clinical supervisor
o Instructor in in-service training programs as presenter or co-presenter.
o Individuals who have made important advances in areas related to e-HIM.
4) Contributions in research or published materials
Professional Achievement Award
To be eligible for this award, the candidate must be an Active member of CHIA and have made current outstanding contributions in one of the following:
1) Demonstrated professional and technical expertise demonstrated by: Recognition by employers through letters, outstanding employee awards, special assignments and achievements; recognition by Component Local Association through a Distinguished Member Award, letters of recognition or other special wards; recognition by other agencies, professional groups or persons having provided special awards or special letters of distinction; and, employing HIM practice in alternate careers not limited to the health care industry.
2) Achievement in an area of professional practice: Development of a new theory or technique; revision or expansion of an existing theory or technique; successful implementation of advanced theory developed by another professional; and, positioning the HIM profession as a leadership force in the health care industry.
3) Demonstrated leadership in educational services as evidenced through: Presentations in local or state workshops, meetings, seminars or conferences; Instructor in academic programs as adjunct faculty, guest lecture and/or clinical supervisor; instructor of in-service training programs; participation in advisory committee of approved programs in the allied health field; and, contributions to education through developing educational strategies, media and/or innovative methods in instruction.
Literary Award
The candidates must be Active members of CHIA and the author, co-author, editor or co-editor of published material that meets the selection criteria:
1) Published materials must be available to the health information profession through publication in a recognized professional journal, recognized professional association, or recognized publisher
2) Published material must be a book or book chapter, journal article, monograph or instructional guide
3) Materials other than books must be published within two years of the time of nomination
4) Material must make a significant contribution to the health information/information use or management as it relates to any aspect of the health care delivery system in one or more of the following:
o Presents new concepts
o Presents an expansion, further development or revision of old concepts
o Presents practical ideas and information on a current area of health information practice.
Educator Award
The candidates must be Active members of CHIA. The Educator Award is for excellence in training new HIM professionals. The health information management field depends on a continual influx of well-trained new talent. The Educator Award honors those who demonstrate excellence in preparing the next generation of professionals for HIM careers. Those who qualify include: Instructors who teach in a formal health information administration or health information technology program that grants associate, baccalaureate, or master’s degree; exemplifies excellence in teaching; develops and implements creative teaching tools and methods; demonstrates high standards of excellence and high expectations of students; Instructor has impact as a role model; shows commitment to student mentoring in the classroom and beyond; and, has provided outstanding contributions in the research base of the HIM field
Friendship Award
This award recognizes those individuals who have worked tirelessly to support the HIM profession by advancing CHIA leadership position. Nominees need not be CHIA members; they may be individuals or organizations that worked for CHIA on a contractual basis. Documentation of the nominee’s support of CHIA must be submitted. Examples of commendable services include: Advancing legislative initiatives that promote the interests of the HIM profession; serving the needs of CHIA members through advocacy of patient’s rights and confidentiality; educating the public on health information; or support and promotion of professional practice standards; and, significant financial support of key CHIA initiatives through sponsorship of special programs, scholarships, or grants.
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